Non-Profit Organizations
Non-Profit Organization Maintenance
Over 30 Years of Experience | Member of Oklahoma Society of CPAs | Free Initial Consultations
Over 30 Years of Experience
Member of Oklahoma Society of CPAs
Free Initial Consultations
NPO Set Up and Maintenance
We can help you set up and maintain your non-profit organization's tax-exempt status by handling all the IRS reporting for you.
Each year the IRS requires most tax-exempt organizations to submit the Form 990 and its relations, which includes the following items:
- Income statement with very specific revenue and expense categories like donations, salaries, postage, rent...
- Balance sheet with specific categories like cash, accounts receivable, accounts payable...
- Functional expense statement with all the expenses allocated to program services, fundraising, or operations.
- Individual program expense statement that reports all of the expenses for each program or service like seminar programs or educational mailings.
- Revenue support schedules that detail the organization's sources of income in specific categories like charitable donations, membership fees, and investment income.
The IRS uses these specific revenue and expense classifications to determine if your organization will retain its tax-exempt status. So it's imperative that you build your accounting system around these revenue and expense classifications. Check out what we will do for you:
- Review and compile your financial statements
- Design, install and maintain your accounting system
- Weekly, bi-weekly, or monthly payroll preparation
- Payroll tax preparation and deposits
- Provide training for your accounting personnel
- Complete and file your non-profit status application
- Provide training for your board on non-profit financial statement usage and effective budgeting practices
- Prepare and file the 990 and 990T tax forms
- Prepare your initial start-up documentation, including incorporation, federal employee identification number - FEIN, and payroll setup with federal and state agencies.
- Churches: We prepare the pastoral housing allowance and other required benefit documentation to meet the complex dual status of ministers.
If you're starting a new not-for-profit organization we can help you prepare your organization's 501 (c)(3) application for tax-exempt status. These are things which are needed in the process:
- Articles of Incorporation containing the exempt purpose statement as described in IRS Code section 501(c)(3) and defined in treasury regulation 1.501(c)(3)-1 paragraph d and the dissolution statement described in treasury regulation 1.501(c)(3)-1 Paragraph b subparagraph 4 ("Organizational Test").
- Employer identification number
- By-laws of the organization
- Minutes of board meetings
- Names, addresses, and resumes of board members
- Names and addresses of all active members
- Inventory of assets like cash, furniture, equipment, property, pledges and more
- Inventory of liabilities like mortgages, accounts payable, loans and more
- Rent or lease agreements and contracts
- Revenue and expense statements for the last four years or as far back as possible if your organization has been in existence for less than four years.
- Written reason for formation and History of the organization.
- Organization mission statement, statement of faith, beliefs for churches and other religious organizations.
- Organization activities, operations and program documentation including your statement of purpose and operations, food programs, fundraisers, flyers, brochures or pamphlets.
- Financial support documentation including all sources of revenue such as, contributions, tithes, offerings and fundraisers
- Fundraising program descriptions
- IRS processing or filing fee
We are happy to prepare any of these items if you need help.
Let the staff at Keith Stingley, CPA help you with both or either set up and maintain your non-profit tax-exempt status. Fill out the form
to request a call back.
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